Rules of Procedure of the Assembly (October 2017)

(Resolution 1202 (1999) adopted on 4 November 1999) with subsequent modifications of the Rules of Procedure* * Resolutions ,
1234 (2000), 1235 (2000), 1266 (2001), 1275 (2002), 1284 (2002),
1296 (2002), 1325 (2003), 1343 (2003), 1348 (2003), 1356 (2003),
1368 (2004), 1369 (2004), 1379 (2004), 1395 (2004), 1431 (2005),
1432 (2005), 1445 (2005), 1447 (2005), 1448 (2005), 1490 (2006),
1491 (2006), 1503 (2006), 1504 (2006), 1515 (2006), 1529 (2006),
1554 (2007), 1583 (2007), 1584 (2007), 1585 (2007), 1658 (2009),
1698 (2009), 1699 (2009), 1712 (2010), 1780 (2010), 1799 (2011),
1841 (2011), 1842 (2011), 1854 (2011), 1903 (2012), 1911 (2012),
1937 (2013), 1965 (2013), 2002 (2014), 2058 (2015), 2102 (2016),
2169 (2017), 2182 (2017)

Rules of Procedure of the Assembly

Parts: I. II. III. IV. V. VI. VII. VIII. IX. X. XI. XII. XIII. XIV. XV. XVI. XVII.

Complementary texts

Parts: I. II. III. IV. V. VI. VII. VIII. IX. X. XI. XII. XIII. XIV. XV. XVI. XVII. XVIII. XIX. XX. XXI. XXII.

Index

A B C D E F G H I J K L M N O P Q R S T U V W X Y Z

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    Access to the Palais de l'Europe and use of offices Retour au sommaire Atteindre l'élement suivant

      i. - General regulations on security

      (Rules adopted by the Bureau of the Assembly on 8 November 1995)
      Rules on access to and movement and security within Council of Europe premises during Parliamentary Assembly sessions
      1. Access to the Council of Europe premises
      Access to the Palais de l’Europe is governed by the rules issued by the Director General of Administration and Logistics (see Appendix 1). During Parliamentary Assembly sessions, however, the following specific rules apply (in conjunction with those in Appendix 2).
      The same rules apply to other premises of the Council of Europe.
      2. Controls
      Control of access to Council of Europe premises will be general (applying to all persons) and will be carried out at the various entrances, including the garage entrance. The relevant controls, depending on the circumstances, will entail:
      — visual identification,
      — the wearing of badges or
      — the production of identity documents.
      Baggage and other containers will be X-rayed.
      The carrying of weapons within Council of Europe premises is prohibited, the only exception being for the security service of the host country and for bodyguards (maximum of two) accompanying leading dignitaries on official visits.
      3. Chamber Wearing the badge is compulsory for admittance to the Assembly
chamber (decision of the Assembly’s Bureau, 26 January 1987)
      Rule 23.1. of the Assembly Rules of Procedure shall be applied in such a way as to permit access to the Chamber by the following categories of individuals:
      i. National delegations and political groups
      — members, substitutes, honorary members, observers, special guests [and partner for democracy];
      — secretaries of national delegations and special guest, observer [and partner for democracy] delegations, together with their assistants;
      — secretaries of political groups and their assistants.
      ii. Permanent Representations
      — Permanent Representatives and their deputies;
      — representatives of non-member states whose parliaments enjoy special guest or observer [or partner for democracy] status;
      — representatives of non-member states whose parliaments participate in the annual debates on OECD activities.
      iii. Secretariat of the Council of Europe
      — Secretary General and Deputy Secretary General;
      — members of the Secretariat of the Assembly;
      — directors general and directors;
      — the Private Office of the Secretary General, Protocol and the Directorate of Communication may obtain additional access cards if they deem this to be necessary;
      — any directorate with a specific interest in a debate should submit a specific request to the Secretary General of the Assembly.
      iv. Other persons: requests for access should be submitted to the Secretary General of the Assembly.
      v. Except in exceptional circumstances approved by the President of the Assembly, armed guards will not be allowed access to the Chamber.
      4. Meeting rooms
      The following provisions are based on the Assembly Rules of Procedure or rules adopted by the Standing Committee.
      — Committee meetings shall be held in private, unless a committee decides otherwise.
      — Any representative of the Committee of Ministers or any other Minister of the Government of a member state shall have the right of access to the Assembly and its committees.
      — Any Minister may, on the same basis, be represented by a deputy at meetings of an Assembly Committee subject to agreement by that committee.
      — Permanent Representatives/Ministers’ Deputies (including chargés d’affaires) may attend plenary meetings of committees. Should a Permanent Representative be unable to attend, and provided that the competent committee has been previously informed, this right of access shall be extended to his/her first deputy. See decision of Standing Committee, 25 November 1987, 
				{P: EN_CEGCCACI}
			 below.
      — Every committee shall reserve the right to sit without the presence of any person not a member of the Assembly or its Secretariat (in camera). If the case arises, control of access to the meeting room could be exercised.
      5. Movement within Council of Europe premises
      Areas of movement and access to different places of work (Chamber, meeting rooms, offices of national delegations, permanent representations, etc.) and other areas (cafeteria, restaurants, etc.) will be determined by the issuing of distinctive badges.
      6. Parliamentary Bar
      Access is reserved to parliamentarians and people who have access to the Chamber.
      7. Badges
      Badges must be worn during Assembly sessions. A system of badges of different colours for each category of person having access to the various areas and workplaces within Council of Europe premises will apply.
      8. Mobile telephones
      Their use is prohibited in the Chamber and meeting rooms.
      9. Enforcement of security measures
      The official assigned responsibility for security by the Secretary General, at present the Director General of Administration and Logistics, will supervise enforcement of the security measures. During Assembly sessions, he/she will perform this duty in close co-operation with the Secretary General of the Assembly.
      These rules will apply mutatis mutandis to committee meetings.
      10. Dissemination
      Security measures and the way they are to be applied shall be widely disseminated.
      Appendix 1
      Ruling governing access to and movement within the Palais de l’Europe (including “B” Building) of 24 January 1994
      General provisions
      1. The following will be admitted to the Palais de l’Europe upon production of their document or badge or after visual identification by the Council of Europe’s reception and security service:
      1.1. – Members of the Committee of Ministers
      – members of Permanent Representations
      – members of the Parliamentary Assembly, honorary members, parliamentary observers, [partners for democracy] and special guests
      – judges of the European Court of Human Rights
      – members of the Congress of Local and Regional Authorities of the Council of Europe
      – members of treaty committees and governmental experts
      – permanent and assimilated officials of the Council of Europe
      – temporary officials (for the duration of their contract)
      – secretaries of National Delegations and Political Groups
      – journalists duly accredited with the Council of Europe.
      1.2. – former permanent officials of the Council of Europe
      – trainees (for the duration of their traineeship)
      – persons regularly working in the Palais de l’Europe.
      2. The following will be admitted to the Palais de l’Europe upon production of proof of their identity or after visual identification by the Council of Europe’s reception and security service or else upon production of the badge issued to them, on request, by the Protocol Directorate or the Directorate of Human Resources:
      — members of the families of the persons listed in paragraph 1.1 above
      — members of the Amicale and the Sports Association of the Council of Europe who are neither officials of the Council of Europe nor members of a Permanent Representation.
      3. Persons not holding a document who ask to be admitted to the Palais de l’Europe must in all cases present themselves at the main entrance.
      4. Persons seeking a meeting with a Council of Europe official must deposit an identity document at the reception desk. They will be given a badge which must be returned to the reception service at the end of their visit. When on premises such persons must be accompanied at all times by the staff member concerned.
      5. Outside normal working hours, only the persons listed in paragraph 1.1 above will be admitted to the Palais de l’Europe without specifying the reason for their visit.
      6. Participants in meetings held in the Palais de l’Europe will, upon their arrival, receive a badge serving as a pass valid for the duration of the meeting, which they must wear inside the Palais de l’Europe.
      7. Ministerial delegations and personalities invited in connection with sessions of the Committee of Ministers, as well as persons invited in connection with sessions of the Parliamentary Assembly or the Congress of Local and Regional Authorities of the Council of Europe (Congress), will, in accordance with the relevant provisions of the respective regulations of the Assembly and the Congress or the instructions of the departments responsible, be issued by the Protocol Service with a badge serving as a pass valid for the duration of the invitation.
      8. After the accreditation procedure has been carried out at the Press Centre, journalists may move about the Palais de l’Europe while wearing the badge issued to them for that purpose.
      9. Persons admitted to the Palais de l’Europe library in accordance with the library’s regulations must carry the badge issued to them.
      10. Employees of private companies carrying out work for the Council of Europe in the Palais de l’Europe will, after authorization, be allowed to enter the premises, on the responsibility of and at the times specified by an official of the department concerned; they must wear the badge issued to them for that purpose when moving about the Palais de l’Europe.
      11. Groups of visitors will be admitted via the main entrance of the Palais de l’Europe, in conformity with the rules in force in the Visitors’ Service.
      12. Badges issued to persons allowed to enter the Palais de l’Europe must be worn visibly; they are valid for the period specified on them and authorise their holders to move about in all or only part of the Palais de l’Europe, as the case may be.
      13. Any persons who are found or are observed to be without good reason in an area which they were not authorised to enter may be permanently prohibited from entering the Palais de l’Europe.
      14. Visitors and guests are requested to behave in such a way as not to disrupt the smooth functioning of meetings or events held in the Palais de l’Europe and to comply with the traditions of courtesy and tolerance prevailing in the Organisation.
      15. The Chairman of the Committee of Ministers, the President of the Parliamentary Assembly and/or the Secretary General may, where appropriate, instruct the Director General of Administration and Logistics and/or the Director of Protocol to take all necessary steps to put an end to the disruption caused, including the expulsion of the person or persons.
      16. The Secretary General reserves the right to deny access to the Palais de l’Europe to any individuals or group in respect of whom he has been informed or has good reason to believe that they are carrying on activities incompatible with the principles of the Council of Europe, or whose behaviour is liable to disrupt the Organisation’s normal activities.
      Rules on access and practical arrangements
      27. For the purpose of applying the rules governing access to and movement within the Palais de l’Europe, the normal working hours on week-days are from 8 a.m. to 8 p.m. These rules also apply outside normal working hours and at weekends or on public holidays during sessions of the Parliamentary Assembly, the Committee of Ministers, the Congress of Local and Regional Authorities of the Council of Europe and meetings or official events.
      28. During normal working hours, as defined above, visitors to the Palais de l’Europe – parliamentarians, delegation members, experts, visitors etc. – must enter by the main entrance. Persons possessing a parking space in the garage can reach the premises via the internal communication doors.
      29. Outside these normal working hours the persons listed in paragraph 1.1 may enter the Palais de l’Europe through entrance II, near the security check next to the garage entrance (access via allée Spach).
      30. The rules on access and security apply mutatis mutandis to meetings or other events held in Strasbourg but in other Council of Europe premises.
      31. During part-sessions of the European Parliament the same rules on access to and movement within the Palais de l’Europe apply. In respect of persons attending meetings or other activities organised by the European Parliament, however, special arrangements are made by that institution’s relevant authorities. This provision is no longer applicable
since 1999.
      Director General of Administration and Logistics
      Appendix 2
      Access of members of the public to the Palais of the Council of Europe during Parliamentary Assembly Sessions (ruling adopted by the Standing Committee on 28 June 1984 and amended by the Bureau on 8 November 1995 and 6 September 2006)
      1. Members of the public shall have access to the gallery in accordance with the provisions laid down by the Secretary General of the Council of Europe and of the Secretary General of the Assembly See Rule 23.2.  and 23.3.  of the Assembly’s Rules of Procedure	.. In the event of excess demand, priority will be given to requests for access presented on behalf of members of the Assembly.
      2. Any persons wishing to speak to a parliamentarian within the Palais de l’Europe may obtain a badge, provided the parliamentarian concerned accepts responsibility for their movements and for their eventual departure from the building.
      3. Apart from requests from NGOs holding consultative status with the Council of Europe, any requests for access by representatives of groups or associations will be referred to the President, or otherwise to the Bureau of the Assembly.
      4. If parliamentarians wish to be accompanied by a personal assistant or adviser, a written request must be submitted to the Secretary General of the Assembly either by the parliamentarian concerned or by the Secretary of the relevant national delegation. The person in question will be granted a temporary badge for the desired duration, not exceeding the length of the Assembly part-session, on the strict understanding that the parliamentarian concerned accepts full responsibility for the person’s movements and activities.
      5. Any request by a parliamentarian to be accompanied by a bodyguard will be submitted to the President of the Assembly. Such bodyguards will not, however, be allowed access to the Chamber or the meeting rooms. They may not under any circumstances carry weapons within Council of Europe premises.